Types of Bookkeeping System for Small Business

Types of Bookkeeping System for Small Business

Bookkeeping for Small Business

Bookkeeping is essential to every business, as it involves the recording of all the business financial transactions. With accurate and timely bookkeeping, business owners are able to track their transactions to make effective financial and business decisions.

The traditional bookkeeping was performed using one of the 2 main systems which are done manually. This involves calculating company books and processing financial statements. This system was done by both accountants and bookkeepers in the past and still exists today. Due to the rise of modern technology, more bookkeeping systems are made for easier and accurate bookkeeping. The bookkeeping system implements and maintains a consistent financial process that strengthens the health of your small business and helps to create and encourage uniformity in tracking, paying and reporting. 

Different Bookkeeping System for Small Business

Here are four types of bookkeeping:

  1. Single-Entry Bookkeeping System

This bookkeeping system is used for businesses that have small or easier financial transactions. The single-entry system records cash sales and business expenses that are paid when incurred.  This system can be difficult because bookkeeping entries under this system don’t match transactions to corresponding accounts, thus its revenues and expenses are hard to trace.

To solve this, this system uses a cash sales journal, cash disbursements journal and a record of bank statements. Once revenue is received, it is recorded in the cash sales journal and recorded in the disbursement journal once the expense is paid. This recording will then reconcile with the bank account transactions.

      2. Double-Entry Bookkeeping System

Compared to the single-entry system, this system is used for businesses that have more and complex financial transactions. A double-entry system posts single transactions as an income or expense item then create a second entry to trace the transaction to a corresponding account. This system also uses debits and credits, which will be the basis for knowing the increases and decreases to each account affected by the business’s financial transactions.

     3. Use of Bookkeeping Software

With the rise of modern technology nowadays, many business owners are starting to use bookkeeping software to track their financial transactions. These programs require you to enter and post your financial transactions and at the same time, it is user-friendly. Popular programs such as Quickbooks and Sage use the double-entry system, however, you don’t need to be experienced in using the system to use these software programs. There are also free bookkeeping software programs available online – for premium software programs, you can purchase it online or in cloud versions.

      4. Use of Virtual Bookkeeping

For business owners who want to focus on other aspects of their business, the mentioned types above may be difficult for them to handle- thankfully, there are virtual bookkeeping services available. These services will help you save money- you don’t need to pay for their compensation and benefits compared to having an in-house bookkeeping employee. They also accept financial records electronically- from invoices, receipts, etc. To keep you updated, they will also send you a monthly or quarterly report of all your transactions.


“Whether you are using a double-entry, single-entry or all of the above, it is a fact that bookkeeping is very important to every business. It is also important to take note that bookkeeping must be done accurately and timely as possible- because this is where your business depends on.”


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